Procurement Executive, Global Engineering Services INT

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We are seeking a highly effective Procurement receiver with capex and construction procurement experience to optimize and streamline the current work practices related to procurement & invoicing cycle. The person in this role will coordinate with several teams across Amazon and will interact with our key vendors to satisfy organizational requirements. This role will partner with internal business owners and key stakeholders to track and monitor CAPEX, including: material handling and conveyance, racking/storage, IT, facility construction and fit-out upgrades, compliance and other capex equipment. The position will work and partner with multiple teams to develop, analyse and identify areas of improvement and roll out new processes to drive the right input at each stage. Understanding of vendor management, invoicing & internal Amazon system workflows will be key to resolve and mitigate issues.

Key job responsibilities
The candidate is required to coordinate the project procurement and receiving related work for all formats (FCs, SCs & RCs) and will be based out of North India. The procurement receiver role will be responsible for setting up right processes on every project to meet KPI’s and metrics defined for this role. Procurement receiver has to work with all project managers and maintain P2P (purchase to pay) tracker for all projects in the region. The key responsibilities are listed below:

• Maintaining PR/PO tracker for all projects.
• Work with Projects site Security and Loss Prevention (SLP)/ PMC team to gather daily incoming Projects goods data (Capex build-out and Capex 4M besides IT and other Safety materials which Projects team may order).
• Establish a daily input mechanism from SLP team to ensure the goods inward data on the physical registers are converted into MS-Excel form.
• Ensure goods are received systemically/ correctly in Coupa based on SLP record of inward / counted goods as per defined SLA’s and SOP’s
• Reconcile the IOH reports shared by AP team for Projects. Analysis & dive deep into the root-causes and provide explanations for discrepancies to Finance partners for review in WBR meetings.
• Budget tracker for all projects in region - Budget vs Actual forecast & CAR tracking.
• Commercial Closure of PO and Invoice- Weekly (With Site Finance)
• Raising Trouble tickets, PRs & issuance of Purchase orders.
• Support vendor development for the region.
• Improve vendor payment experience by ensuring timely payments.
• Training to other regions receivers and new hires.
• Follow up for advance payments and PBGs
• Follow-up for supplies with the suppliers
• Coordinate with the AP team for payment processing
• Connect with finance team on queries related with taxation

The role will be based in NCR with 10% of time traveling to construction sites within region.

Basic qualifications

- Graduates (preferably B.Com, B. Tech/B.E. background) Preferable work experience in procurement, receiving, warehouse material handling and store management.
- Should have experience in spend management tools i.e. Coupa, Oracle, SAP etc. regarding the buying, receiving and invoicing activities.
- Should have knowledge on commercial taxes & TDS
- Should have the competency to make dashboards, reports & trackers for all the Invoices.
- Good communication skills.
- Proficient in MS office (excel, word, power point).

Preferred qualifications

- Prior experience in Oracle Financial Systems – creating PO’s etc Accounting Background Commerce Degree Holder with proficiency in basic MS office tools, SQL, analytics dashboard etc.

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